City of Tacoma City Manager's Office- Media and Communications Office REQUEST FOR BIDS CM16-0081F TV and Audio Equipment Replacement Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, March 15, 2016 Submittal Delivery: Sealed submittals will be received and time stamped at this location only: City of Tacoma Procurement and Payables Division Tacoma Public Utilities- Administration Building North, Main Floor 3628 South 35th Street, Tacoma, WA 98409 Submittal Opening: Sealed submittals in response to a RFB will be opened by a Purchasing representative and read aloud during a public bid opening held in Conference Room M-1, located on the main floor in the same building. Submittals in response to an RFP or RFQ are recorded as received but are not typically opened and read aloud. After 1:00 p.m. the day of bid opening, the names of vendors submitting proposals are posted to the website for public viewing. Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org. * Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates. * Click here to see a list of vendors registered for this solicitation. Pre-Proposal Meeting: A pre-proposal meeting will be held at 12:30 p.m. on Monday, February 22, 2016 in the Municipal Services Center Conference Room, 1224 MLK JR Way, Tacoma, WA 98405. Please confirm your attendance by e-mail to jparris@cityoftacoma.org. Project Scope: Replacement of all identified Audio, Video and Television Broadcast Systems equipment with new High Definition (HD 1080) and Digital Audio equipment including integration, installation, cabling, fiber, and technical furniture as necessary for the City's Master Control Center, Council Chambers & Chambers Control, Studio & Studio Control, and the Remote TV Truck. Estimate: $2,600,000 Additional Information: Requests for information regarding the specifications may be obtained by contacting Joe Parris, Senior Buyer, by email to jparris@cityoftacoma.org. Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline. Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468. IDX-683461 February 17