City of Tacoma
Environmental Services / Science & Engineering
REQUEST FOR BIDS ES24-0213N
SWM Expanded Polystyrene Densifier
Submittal Deadline: 11:00 a.m., Pacific Time, Wednesday, January 29, 2025
Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time. For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Include the specification number in the subject line of your email. Your submittal must be sent as an attachment, links to your electronic submittal will not be accepted. For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp located at the lobby security desk, as the official time of receipt. Include the specification number on the outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email:
sendbid@cityoftacoma.org
Maximum email size including attachments: 35 MB.
Multiple emails may be sent for each submittal.
Note: Email may pass through multiple servers before arriving at its destination. Please allow sufficient time for email delivery of submittals. Timely electronic delivery is at the risk of the supplier.
In Person:
Tacoma Public Utilities Administration Building North,
Main Floor, Lobby Security Desk
3628 South 35th Street
Tacoma, WA 98409
Monday–Friday 8:00 am to 4:30 pm
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
• Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will be held at 10:00AM Wednesday January 22nd, 2025 in the Cascades conference room in the Administrative Building at the Tacoma Recovery and Transfer Center, 3510 S Mullen Street, Tacoma, WA 98409. A tour of the existing Expanded Polystyrene Densifier building will follow the meeting. Interested Bidders are encouraged to attend. High visibly vests are required.
Project Scope: The Work generally consists of removing and replacing the existing Expanded Polystyrene Densifier equipment at the Recycle Center located at the City of Tacoma Recovery and Transfer Center. This includes removing and disposing of existing equipment, control panels, conduit, and wire; procuring and installing the new EPS equipment and control panel; performing a Tacoma Power permitted electrical
installation; equipment startup, commissioning, and Owner training.
Estimate: $125,000.00
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting Anela Olson by email to aolson1@cityoftacoma.org.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
IDX-1007925
January 17, 2025
