City of Tacoma

Environmental Services Department

REQUEST FOR BIDS ES23-0332F

SOUTH TACOMA PUMP STATION REHABILITATION PROJECT PHASE 2

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, November 7, 2023

Submittals must be received by the City’s Procurement and Payables Division prior to 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email, sendbid@cityoftacoma.org, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@cityoftacoma.org

Maximum file size: 35 MB. Multiple emails may be sent for each submittal

Bid Opening: Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend via this link or call 1 (253) 215 8782. Submittals in response to an RFP, RFQ or RFI will be recorded as received. As soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to www.TacomaPurchasing.org.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained at the City’s plan distribution service provider, ARC, 632 Broadway,Tacoma, WA, or by going to http://www.e-arc.com/location/tacoma. Prospective bidders will be required to pay reproductioncosts. A list of vendors registered for this solicitation is also available at their website.

Pre-Proposal Meeting: A pre-proposal meeting will be held at the South Tacoma Pump Station on October 23rd at 1:00PM to view the site and answer project questions. The site is located within the Tacoma Public Utilities facility, at 3628 S. 35th St, Tacoma, WA 98409. A potential bidder must RSVP to ddejarlais@cityoftacoma.org by October 23rd, 2023 at 11:00 AM. See below map for entrance location, travel route within the Tacoma Public Utilities facility, and meeting location. All prospective bidders will meet outside the front entrance by 1:00 PM to be escorted back to the pump station. There will be no admittance if arriving after the 1:00 PM deadline.

Project Scope: Project consist of bypass pumping, removal and replacement of four existing pumps Nos. 1- 4 and electrical and instumentation modifications including installation of four variable frquency drives, level control instrumnets and related control modifications. Work will include excavation and dewatering for the installation of a Bypass Structure and appurtenances and connecting pipe adjacent and upstream of the pump station. Work will include cleaning, inspection, and repair of wet well concrete and coating of this and other structures at the site. Equipment provided by the Contractor will include one spare motor to match the motors with the motors of the four pumps to be provided by the Owner.

Estimate: $5,608,000.00

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave as set forth in Title 18 of the Tacoma Municipal Code and in accordance with State of Washington law. Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award. Additional Information: Requests for information regarding the specifications may be obtained by contacting Dawn DeJarlais, Senior Buyer by email to ddejarlais@cityoftacoma.org.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468

IDX-985783

October 17, 2023